Everything Your School
Needs in One System

Configure every aspect of your school before going live. Settings is where you define the structure all other modules rely on.

• School profile with logo and contacts
• Academic years and term dates
• Grades, streams, subjects and fee types
• Transport routes and designations
• Currency, locale and notifications
• System users and roles & permissions
• Full audit trail of all actions

Register, manage and track every student from admission to graduation with comprehensive profiles and photos.

• Student registration with UPI and photo
• Grade and stream assignment
• Student ID card printing
• Auto-promotion at year end
• Transfer and status management
• Searchable and filterable student list
• Bulk student import via Excel

The most comprehensive fee management system built for Kenyan schools. Every shilling is accounted for with professional receipts.

• Flexible fee structures per grade and term
• Payment capture with instant receipts
• Balances, defaulters and statements
• Waivers, scholarships and adjustments
• Opening balances and term carryover
• Payment history with full audit trail

Manage your entire school transport fleet — vehicles, routes, student assignments and billing — from one organised dashboard.

• Vehicle registration and management
• Route and stop configuration
• Student-to-route assignment
• Transport fee billing per term
• Printable route manifests with letterhead
• Transport reports and utilisation

Transform your school library into a fully digitised resource centre. Track every book from acquisition to return.

• Complete books catalogue with categories
• Issue and return management
• Overdue tracking and fine calculation
• Member management for students and staff
• Book search and availability status
• Library reports and borrowing history

Manage the full spectrum of co-curricular activities — clubs, societies, and activities — from one organised system.

• Club creation and management
• Student and staff membership tracking
• Activity scheduling and records
• Club attendance management
• Activity reports and participation summary

A full HR suite for your school's most important asset — its people. From onboarding to payroll, everything in one place.

• Staff registration with photos and documents
• Monthly payroll processing and payslips
• Leave application and approval workflow
• Performance appraisals and ratings
• Training records and certifications
• Salary deductions management
• Printable staff directory

Getting started is fast and painless. Upload your existing data via Excel templates — students, staff, fees and more.

• Bulk student import from Excel
• Fee records and payment history
• Transport assignment bulk upload
• Library books catalogue import
• Club membership bulk import
• Staff records import with validation

A complete double-entry accounting system tailored for schools. Track income, expenditure, and produce professional financial reports.

• Income and expenditure recording
• Budget creation and variance tracking
• Bank accounts and reconciliation
• Chart of accounts (26 seeded)
• Journal entries and posting
• Financial reports: P&L, Balance Sheet
• Accounting dashboard with summaries

A powerful multi-channel communication hub connecting schools with parents, staff and students from one place.

• SMS broadcast to parents and staff
• Email communication with rich formatting
• Professional letter writer with letterhead
• School notice board for announcements
• Reusable message templates
• Full message history and delivery logs

The academic engine of School Companion — CBE-curriculum aligned and built for the modern Kenyan classroom.

• Daily class attendance and reports
• Timetable creation and management
• Subject allocation by grade and teacher
• Exam management and marks entry
• Results with pass/fail analysis
• Professional student transcripts
• Homework assignment tracking

A visual school calendar that keeps everyone organised. Plan events, track holidays, and send automated reminders.

• Visual monthly and term calendar view
• School events creation and management
• Public holiday tracking
• Term start and end date management
• Automated reminders and alerts
• Events report and export

A dedicated platform connecting School Companion with its school partners. Receive announcements, raise support tickets, and discover business opportunities.

• Unified announcement inbox with badges
• System announcements and updates
• License expiry alerts and renewal notices
• County-targeted partner marketplace
• Support ticket system with threaded replies
• Engagement analytics for system owner

School Companion believes in complete data ownership. When a school concludes its contract, they receive every record ever created — professionally exported.

• Full data export in Excel format
• 25-sheet workbook — every module covered
• Professional PDF summary report
• Data inventory with record counts
• Export log with date, format and user
• Exclusive to Super Admin only